Funds Request for International Related Events : International Student and Scholar Services (ISSS) : Texas State University

This form is used to request funds for events that foster meaningful cultural exchange. Strong requests will clearly identify the intended outcome of the event. Additionally, funding is more likely if your organization has prior experience planning and hosting large events.
The following criteria must be met for your request to be eligible for funding:

The event has an international focus and is open to all students;

The event is for the benefit of international students; and

Your event increases global awareness.

Request must be submitted at least six weeks in advance

Funding requests missing required documentation or submitted less than 6 weeks in advance will not be considered.

PLEASE NOTE: The decision to fund events is based on the number of requests and funds available. Funds cannot exceed $500.

1. Name of individual or organization *

2. Name of event *

3. Date of the event *

4. Start time-end time of the event *

5. Name of organization's best contact person *

6. Contact's email *

7. Contact's phone number *

8. Location of the event *

9. What is the anticipated attendance for your event? *

Review Attendance Sign In Sheet Example

10. How attendance will be tracked? *

11. Event budget *

12. Requested funding amount *

13. Describe how the funds will be used *

14. Describe how will this event be marketed or advertised (social media posts, flyers, etc.) *

15. Have other departments/organizations on campus committed funding to the event?

Yes

If yes, please identify the organizations and amount you requested below. *

16. How does your organization’s event increase internationalization and/or global awareness at Texas State? *

17. How does your organization's event benefit international students? *

Review Event Flyer Example

18. Attach an event flyer *

Review Event Itinerary Example

19 . Attach an itinerary of the event *

Review Budget Request Form Example

Please click here to download Budget Request Form

20. Budget Request Form (download above) *

21. Are you affiliated with the university through Student Organization Council or Underrepresented Student Advisory Council? *

Yes

22. Does your organization have a Texas State funding account? *

Yes

If yes, please provide account number below

If no, please review the information in Accounts Payable website

Account Number

If you are requesting sponsorship for food from a restaurant, questions 23 and 24 are required.

23. Is the restaurant an approved vendor with Texas State?

Yes

See Approved Vendor List: http://www.auxiliaryservices.txstate.edu/services/dining/catererlist.html

24. Please attach itemized quotes from two potential restaurant vendors.

Restaurant Quote 1

Restaurant Quote 2

I understand and agree to the following: *

1. Funding is not guaranteed.

2. If this form is incomplete when submitted, it will not be considered.

3. You must comply with the International Office's recommendations.

4. You must complete the Post Event Feedback Survey.

5. Attendance must be tracked and a sign in sheet must be submitted.

Funding requests missing required documentation or submitted less than 6 weeks in advance will not be considered.

By submitting this funding request, you agree to complete the Post-Event Feedback Surve y within 1 week from the date of your event. Failure to submit this feedback will jeopardize future funding requests.

If you have any questions on submitting this form please contact the Office of International Affairs at 512-245-7966 or email intlevents@txstate.edu.

If you happen to see this, do not fill this field.

Funds Request for International Related Events

Funding requests missing required documentation or submitted less than 6 weeks in advance will not be considered.

PLEASE NOTE: The decision to fund events is based on the number of requests and funds available. Funds cannot exceed $500.

Review Attendance Sign In Sheet Example

Review Event Flyer Example

Review Event Itinerary Example

Review Budget Request Form Example

Please click here to download Budget Request Form

If you are requesting sponsorship for food from a restaurant, questions 23 and 24 are required.

24. Please attach itemized quotes from two potential restaurant vendors.

Funding requests missing required documentation or submitted less than 6 weeks in advance will not be considered.

By submitting this funding request, you agree to complete the Post-Event Feedback Survey within 1 week from the date of your event. Failure to submit this feedback will jeopardize future funding requests.

If you have any questions on submitting this form please contact the Office of International Affairs at 512-245-7966 or email intlevents@txstate.edu.

By submitting this funding request, you agree to complete the Post-Event Feedback Surve y within 1 week from the date of your event. Failure to submit this feedback will jeopardize future funding requests.