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Inviting J-1 Scholars

STOP: Before inviting or hiring an international scholar, you must first contact Faculty Records to secure an appointed position for your prospective visitor or employee.

After an appointed position has been approved by Faculty Records, you should review the following information provided below and follow the instructions for submitting documentation. If you require further assistance after thoroughly reading through the information below please contact the International Office.

Inviting J-1 Exchange Scholars

The J-1 Exchange Visitor Program is an excellent way for departments to invite international scholars to come to Texas State to teach, conduct research or study.  The purpose of this program is “to increase mutual understanding between the people of the United States and the people of other countries by means of education and cultural exchanges.”  To invite an international scholar, the sponsoring individual/department must first secure an appointment through Faculty Records.  The sponsoring individual/department is responsible for providing campus privileges (such as office space, use of the library, computer labs, parking, etc.).  In addition, arrangements such as housing and transportation should be taken into consideration when inviting someone from abroad.  After the appointment has been approved, the sponsoring individual/department should contact the International Office to assist with the immigration paperwork process. 

The U.S. State Department has authorized an organization in Austin called Texas International Education Consortium (TIEC) to administer the J-1 Exchange Visitor program for Texas State.  TIEC charges a fee of $295 to provide this service.  This is a one-time fee and may be paid by the sponsor or scholar.  TIEC, which is a vendor in SAP, will forward an invoice to the sponsoring department or they can bill the scholar who may pay by check, money order, or credit card.  The International Office acts as intermediary between the sponsor and TIEC to facilitate the process and assist the sponsor with meeting Program requirements such as providing orientation and cultural activities for the scholar.

Review the documents for futher information:

Process and Procedures for Inviting J-1 Exchange Visitors

TIEC J-1 Exchange Visitor Information Sheet

J-1 Invitation Letter

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  • Inviting Categories and Prior to Arrival

  • Upon Arrival of the Exchange Visitor in the U.S.

  • Key Regulations for J-1 visiting Researchers & Professors